The following table illustrates the placement process steps for a job offer, from its creation until it is filled, the steps of assignment will be presented later in this unit.
The list of steps presented below is from our basic configuration and may be different depending on the needs of your company.
The steps of the billing and pay will be detailed in the unit “Accounting".
STEP AND ACTION |
APPLICATION STATUS |
JOB OFFER STATUS |
A client asks to open a job offer |
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▪Create the job offer in the system. |
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Vacant |
Under the "Candidate tracking” tab |
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▪The candidates who meet the criteria are displayed. |
New match |
Assigning |
▪Choose the applicants to propose to the client, among the new matches, and click on the icon in the section "Agency interest". |
Accepted by agency |
Assigning |
▪Propose the job to the candidate by email or over the phone |
Job offer proposed candidate |
Assigning |
The candidate accepts that his application is sent to the client |
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▪Change the status: Candidate accepts |
Resume ready to be sent to the client
Or
Waiting for contract (The client has not submitted the contract of agreement between him and the agency, we cannot submit applications. If there is no need for a contract between the parties, this status will not be proposed.) |
Assigning |
The candidate refuses that his application is sent to the client |
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▪Change the status: Candidate refuses |
Candidate refused |
Assigning |
The application has the status “Resume ready to be sent to the client” |
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▪Send the resume to the client |
Resume sent to the client |
Assigning |
The candidate cancels his application |
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▪Change the status: Candidate cancels his application |
Candidate cancels his application before sending his resume
Or
Candidate cancels his application after sending his resume |
Assigning |
The client accepts the application and wishes to meet with the candidate |
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▪Change the status: Interview |
Interview |
Assigning |
The client refuses the application |
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Assigning |
▪Change the status: Client refuses |
Resume refused by client |
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Following the interview |
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▪Change the status: Candidate cancels his application |
Candidate cancels his application after the interview |
Assigning |
▪Change the status: Additional interview |
Additional Interview |
Assigning |
▪Change the status: Not selected following the interview |
Not selected following the interview |
Assigning |
▪The client accepts the application, candidate in trial period. |
Trial period
Hiring date must be entered in the tasks |
Trial period |
Trial period |
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▪The candidate cancels its application following trial period. |
Candidate cancels following the trial period |
Vacant |
▪The client refuses the application |
Trial period inconclusive |
Vacant |
▪The client accepts the application |
Trial period conclusive
Hiring date must be entered in the tasks |
Trial period |
Hiring |
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▪The client accepts the application, candidate hired. |
Warranty period |
Filled |
▪The job offer is billed. |
Warranty period |
Hired - Under warranty |
▪The end of warranty is reached |
Warranty finished |
Hired - Warranty finished |