The following table illustrates the placement process steps for a job offer, from its creation until it is filled, the steps of assignment will be presented later in this unit.

 

The list of steps presented below is from our basic configuration and may be different depending on the needs of your company.

The steps of the billing and pay will be detailed in the unit “Accounting".

 

 

STEP AND ACTION

APPLICATION STATUS

JOB OFFER STATUS

A client asks to open a job offer

 

 

▪Create the job offer in the system.

 

Vacant

Under the "Candidate tracking” tab

 

 

▪The candidates who meet the criteria are displayed.

New match

Assigning

▪Choose the applicants to propose to the client, among the new matches, and click on the icon in the section "Agency interest".

Accepted by agency

Assigning

▪Propose the job to the candidate by email or over the phone

Job offer proposed candidate

Assigning

The candidate accepts that his application is sent to the client

 

 

▪Change the status: Candidate accepts

Resume ready to be sent to the client

 

Or

 

Waiting for contract

(The client has not submitted the contract of agreement between him and the agency, we cannot submit applications. If there is no need for a contract between the parties, this status will not be proposed.)

Assigning

The candidate refuses that his application is sent to the client

 

 

▪Change the status: Candidate refuses

Candidate refused

Assigning

The application has the status “Resume ready to be sent to the client”

 

 

▪Send the resume to the client

Resume sent to the client

Assigning

The candidate cancels his application

 

 

▪Change the status: Candidate cancels his application

Candidate cancels his application before sending his resume

 

Or

 

Candidate cancels his application after sending his resume

Assigning

The client accepts the application and wishes to meet with the candidate

 

 

▪Change the status: Interview

Interview

Assigning

The client refuses the application

 

Assigning

▪Change the status: Client refuses

Resume refused by client

 

Following the interview

 

 

▪Change the status: Candidate cancels his application

Candidate cancels his application after the interview

Assigning

▪Change the status: Additional interview

Additional Interview

Assigning

▪Change the status: Not selected following the interview

Not selected following the interview

Assigning

▪The client accepts the application, candidate in trial period.

Trial period

 

Hiring date must be entered in the tasks

Trial period

Trial period

 

 

▪The candidate cancels its application following trial period.

Candidate cancels following the trial period

Vacant

▪The client refuses the application

Trial period inconclusive

Vacant

▪The client accepts the application

Trial period conclusive

 

Hiring date must be entered in the tasks

Trial period

Hiring

 

 

▪The client accepts the application, candidate hired.

Warranty period

Filled

▪The job offer is billed.

Warranty period

Hired - Under warranty

▪The end of warranty is reached

Warranty finished

Hired - Warranty finished